PTO - Parent Teacher Organization

Webster Elementary PTO 

November Board Meeting 

November 9th, 2021 

I. Welcome (In person please sign the sheet, online please place name in textbox) II. Review and approve budget 

A. Motion by: Anna Wolterink

B. Second: Rachel Finch

C. Motion: Approved

III. Review Meeting Notes from October 

A. Motion By: Marie Ciarletta

B. Second: Anna Wolterink

C. Motion: Approved

IV. Calendar 

A. November 

1. 9th- PTO Meeting 515p 

2. 9th- Trend Micro presentation 7p 

B. December: 

1. 6th-10th Holiday Store during and after school (need volunteers) 

2. 7th- PTO Mtg will be stuffing gift bags from after school until complete 3. 16th- Hand Holiday gifts out-- maybe change this to the 16th? 

4. 15th- Teacher Holiday Luncheon 

V. Budget 

A. See Budget Handout 

B. Executive Board met to discuss spending for teacher luncheon, holiday store 

Spent $131 on School Store

$631.31 Spent on Monster Mash Dance $1479 Earned - Profit was $828.69 

VI.Old News 

A. Halloween Dance 

1. Raised over $1400 

2. People had a good time, did not mind paying the extra money 

3. Ran out of pizza and soda quickly 

4. Suggestions for next year 

B. Book Fair 

1. How many books was our donation able to purchase? 

2. Did anyone NOT get a book? 

C. Fund Run 

1. Sno Peak ice served students and staff Monday afternoon for the reward Sno Peak will come in the spring 

2. Cost: Prices will be compared

D. Student Store 

1. Items were replenished 

2. December date moved due to holiday store

E. Christmas Shop 

1. We signed a contract with Fun Services to run between Dec. 6th-10th 2. Flyers will be sent home Monday after Thanksgiving Break 

3. Hours 8:15-3:15 every day that week except the 9th. 6:15-7pm on the 9th. 

4. Volunteers 

F. Student Gifts 

1. All items will arrive by Thanksgiving break other than the pop its. Due to shipping issues around the globe, they may not arrive until January 

2. Holiday postcard for each student and staff from PTO. We would like to give each person a card in their bag. Just need printing. 

VII. New Business 

A. Teacher Luncheon 

1. Potential Cost $650

Motion: Jacob Monica

Second: Tamara Schommer

Approval: Approved

2. What type of food? 

B. Get Well Gift for Patty - 

Suggested ideas were gift cards to various food places - VISA Gift Card was elected to send with cards from students. 

Budget was approved at $75 or less. 

Motion: Marie Ciarletta

Second: Meagan Dimmock

Approval: Approved

VIII. Principal Report 

Behavior data is better overall. 129 office referrals last year, 56 this year. Most behaviors are occurring within the classroom. Starting in January the interior is being remodeled. HVAC is being updated. Solar tubes will be installed in middle rooms. Two large portables will be installed at Jersey and Syracuse to house classrooms while the interior is being remodeled. Starting in May the addition will begin. We just hired a new Head Secretary - Rachel Southworth. Will be hiring an attendance secretary. A new READ EA was hired and will be starting Monday. 

IX. Meeting Speakers- Trend Micro at 7p online- link provided 

https://trendmicro.zoom.us/j/93245092973?pwd=R0o0Y2orSEZUeUxpMjkzckpKUG dQQT09 

X. Open Discussion

Jacob M. asked about Webster’s policy regarding COVID-19 vaccines for children ages 5-11. 

XI. Drawings 

XII. Next Meeting is December 7th after school to stuff bags 

XIII. Adjourn 

A. Motion by: Jacob Monica

B. Second: Anna Wolterink

C. Approval: Approved

D. End time: Adjourned at 5:51pm.

Thank you for attending and being a part of THE BEST PTO CREW!

Webster Elementary PTO 

January Board Meeting

January  11th, 2022 

I. Welcome (In person please sign the sheet, online please place name in textbox)

II. Review and approve January Board Mtg Agenda

1. Motion by: Patty

2. Second: Anna 

3. Motion: Passed

 III. Review and approve budget 

A. Motion by: Patty

B. Second: Anna

C. Motion: Passed

IV. Review Meeting Notes from November

A. Motion By: Shelley

B. Second: Patty

C. Motion: Passed

V. Calendar 

1. January: 

   1. 11th: PTO Mtg 515p

2. February:

   1. 8th: PTO Mtg 515p

   2. 18th: Winter Dance 4-6 pm

3. March:

   1. 8th: PTO Mtg 630pm

   2. 7-11 Teacher Appreciation Week Coffee truck on Friday - Construction Theme

4. April:

   1. 12th: PTO Mtg 630pm - Elections 

   2. Field Day-  Primary - April 25 Rain day April 26, Intermediate April 27 Rain day April 28

   3. Kona Ice on Field Day

5. May:

   1. Computer turn in will be when Pop-it’s are handed out on May 13.

VI. Budget 

A. See Budget Handout 

   VII. Old News 

A. Student Gifts

B. Holiday Shop

Visit with buddy classes to have helpers for the primary students. Suggestion to not have it open during lunch. Limit how many times students can go to purchase gifts, or have parents make a list with the students prior to purchasing. 

C. Staff Luncheon 

Maybe host it in the library to have more space, and include catering heated dishes. 

D. Staff Gifts

VIII. New Business 

A. Winter Dance Feb. 18th 4-6p

1. PTO will provide funding for drinks and volunteers. 

   1. Student leadership meeting is Friday - decide before then so kids can work on the decorations. 

   2. Decade theme decoration leftovers? 

   3. Sell soda and cotton candy 

2. The Theme is: 

3. Price will be: $2 per person with a family cap of $10

4. Motion to approve spending for CandyLand Winter Dance up to $300

   1. Motion by: Patty

   2. Second: Meghan

   3. Motion: Passed

    B. Teacher Appreciation Week

• Will staff be on campus this week? 

• Budget to approve up to $1000 to include coffee truck

• Theme - Under Construction

1. Motion: Patty

2. Second: Marie

3. Approval: Passed

Massages were suggested, Small business donations were also suggested. 

    C. Field Day

1. Will Students be on Campus? If not, rather than a field day, could we set up a read-a-thon? 

IX. Principal Report

X. Meeting Speakers- None this month 

XI. Open Discussion 

XII. Drawings 

XIII. Next Meeting is February 8th at 515p

XIV. Adjourn 

A. Motion by: Patty

B. Second: Marie

C. Approval: Passed

D. End time: 5:47pm

Thank you for attending and being a part of THE BEST PTO CREW!

Webster Elementary PTO 

February Board Meeting 

February  8th, 2022 

I. Welcome (In person please sign the sheet, online please place name in textbox)

II. Review and approve February Board Mtg Agenda

1. Motion by: Patty

2. Second:  Marie

3. Motion: Passed

 III. Review and approve budget 

A. Motion by: Shelley

B. Second: Anna

C. Motion: Passed

IV. Review Meeting Notes from January

A. Motion By: Patty

B. Second: Katie

C. Motion: Passed

V. Calendar 

1. February:

   1. 8th: PTO Mtg 515p

   2. 18th: Winter Dance 4-6 pm

   3. Field Day-  Primary -  23rd, , Intermediate 28th

   4. Kona Ice on Computer turn in day on May 12

March:

6. 8th: PTO Mtg 5:15pm

7. 7-11 Staff Appreciation Week 

2. April:

   1. 12th: PTO Mtg 5:15pm - Elections 

3. May:

   1. Computer turn in will be May 13. 

   VI. Old News 

A. Monetary Requests

• $511.07 request to upgrade current sound system in the gym. District is matching price, PTO purchased the original sound system. 

Motion: Meagan

Second: Anna

Motion: Passed

• $1000 requested by Rachel Finch for the Activity fund, (Dr. Seuss day,  PD days

Motion: Marie

Second: Shelley

Motion: Passed

B. Winter Dance Feb. 18th 4-6p

1. PTO will provide funding for drinks and volunteers. 

1. Sell soda, popcorn, and cotton candy 

2. The Theme is: Candyland

3. Price will be: $2 per person with a family cap of $10

4. Volunteer sheet has been sent out 

5. Decorations to be made on the 17th

    B. Teacher Appreciation Week

• Theme is Under Construction 

• Days have been individually themed. Those are under wraps as staff attend the PTO meetings. We have secured the coffee truck for the 11th.

• Donations have been asked of the community

VII. New Business

• Monetary request for mounted projectors in the existing building and for short  throw projectors for the addition. Add additional sound system for the new gym. 

VII. Principal Report

IX. Meeting Speakers- None this month 

X. Open Discussion 

XI. Drawings 

XII. Next Meeting is March 8th at 515p

XII. Adjourn 

A. Motion by: Patty

B. Second: Katie

C. Approval: Passed

D. End time: 5:53pm

Thank you for attending and being a part of THE BEST PTO CREW!

Webster Elementary PTO 

March Board Meeting 

March  8th, 2022 

I. Welcome (In person please sign the sheet, online please place name in textbox)

II. Review and approve March Board Mtg Agenda

1. Motion by: Marie

2. Second:  Patty

3. Motion: Passed

 III. Review and approve budget 

A. Motion by: Rey

B. Second: Anna

C. Motion: Passed

IV. Review Meeting Notes from February

A. Motion By: Malik

B. Second: Marie

C. Motion: Passed

V. Calendar 

1. March:

   1. 8th: PTO Mtg 515pm

   2. 7-11 Teacher Appreciation Week

   3. Field Day 

2. April:

   1. 12th: PTO Mtg 515pm - Elections 

3. May:

   1. Computer turn in will be May 13. 

   VI. Old News 

A. Monetary Requests

B. Winter Dance 

1. Raised $500 after DJ/Supplies

C. Teacher Appreciation Week

• Theme is Under Construction 

• Monday was Pie day, Tuesday was Popcorn Bar, Wednesday will be Breakfast with two parents making goodies and a chain donating food, Thursday will be gifts from students, and Friday is the coffee truck.

VII. New Business

1. Elections 

   1. If you are interested in running for a board position, names must be submitted to webptoprez@gmail.com by March 30th. Elections will take place at the April board meeting. If the position is unopposed, the person will be elected by acclamation per the by-laws. Each position is valid for one-year terms. 

2. Computer Turn-in

   1. Will occur from 730a-530p on May 13th. PTO has secured Kona Ice to be there from 230p-530p. Students will receive a voucher good for a free snow cone to be redeemed during that time period, regardless of when they drop off their laptop. The pop-its from Christmas will also be handed out during this time. 

3. Proposal for next year: Addition of grade level presentations; survey of what time works best for meeting times

VII. Principal Report

IX. Meeting Speakers- None this month 

X. Open Discussion 

XI. Drawings 

XII. Next Meeting is April 12th at 515p

XII. Adjourn 

A. Motion by: Malik

B. Second: Patty

C. Approval: Passed

D. End time: 5:44pm

Thank you for attending and being a part of THE BEST PTO CREW!

 

Webster Elementary PTO 

April Board Meeting 

April  12th, 2022 

I. Welcome (In person please sign the sheet, online please place name in textbox)

II. Review and approve April Board Mtg Agenda

1. Motion by: Marie

2. Second:  Connie

3. Motion: Passed

 III. Review and approve budget 

Funds transfer for 250 for extra curricular activities

1000 to activities

500 for half of the microphones for the new gym sound system. 

Current balance is 22,491.98

Still need to pay for:

Kona Ice 1500-1800 

Scholarships (2) this year

Going away gifts for staff 

  Exec. Approved 13000 for sound wiring system for the new sound system

Budget around 10,000 at beginning of next school year

A. Motion by: Jared

B. Second: Connie

C. Motion: Passed

IV. Review Meeting Notes from March

A. Motion By: Jared

B. Second: Rachel

C. Motion: Passed

V. Calendar

1. April:

   1. 12th: PTO Mtg 515pm - Elections 

2. May:

   1. Computer turn in will be May 13. 

   VI. Old News 

A. Monetary Requests

Monica requested for more shirts for military students. Exec board approved for 40 more shirts

5th grade t shirts for end of year “graduation” gifts - approved 

Two seniors will receive the Webster scholarship this year. 

B.. Teacher Appreciation Week

• How did it go? Well. Suggestion was made to cut down on color printing, maybe have a list of names for the coffee truck to check off, or print more on one sheet of paper. 

VII. New Business

1. Computer Turn-in

   1. Will occur from 730a-530p on May 13th. PTO has secured Kona Ice to be there from 230p-530p. Students will receive a voucher good for a free snow cone to be redeemed during that time period, regardless of when they drop off their laptop. The pop-its from Christmas will also be handed out during this time. 

2. Elections:

   1. President: Mindy Maulucci

   2. Vice-President: Jamie Ducworth

   3. Secretary: Anna Wolterink

   4. Treasurer: Grisell Vega-Silva

Suggestion was made to send the elections out in a Remind message, point was made that parents may not have received the message. 

Motion: Jared Spataro

Second: Connie

Motion Passed

      C.  Webster Scholarship 

Approved 2 students for the Webster scholarship this year. Suggestion was made to either increase the scholarship funds next year, or consider giving more scholarships.

       D. Departing Staff

       E. Theme for next school year: Into the Wild

       F. By-Law Update - Exec Board will meet to rewrite the by-laws over the summer.

VII. Principal Report 

IX. Meeting Speakers- None this month 

X. Open Discussion 

XI. Drawings 

XII. Next Meeting will take place in September 

XII. Adjourn 

A. Motion by: Stephanie Spataro

B. Second: Marie

C. Approval: Approved 

D. End time: 6:10

Thank you for attending and being a part of THE BEST PTO CREW!